> ## Documentation Index
> Fetch the complete documentation index at: https://docs.beyondthejob.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Your Beyond the Job Licences

> How to view, allocate, reassign, and top up your apprentice licences from the Beyond the Job provider dashboard.

Your provider dashboard gives you full control over your Beyond the Job licences. You can see how many licences you hold, which apprentices have activated them, and how many remain unused. You can also move licences between apprentices or request additional capacity when your cohort grows.

## Key licence tasks

### View active licences

Open the **Licences** tab in your provider dashboard. You will see a table showing every licence in your account, including:

* The apprentice name and email (if allocated)
* Activation status (invited, activated, or expired)
* Date allocated and last activity date

Use the filters to narrow by cohort, programme standard, or status.

### Allocate a licence to an apprentice

1. Go to **Licences** and click **Allocate Licence**.
2. Enter the apprentice's name and email address.
3. Select the relevant cohort or programme standard (optional, but recommended for reporting).
4. Click **Send Invite**. The apprentice receives an email with activation instructions.

The licence is reserved immediately and counts against your total until it is expired or reassigned.

### Reassign an unused licence

If an apprentice leaves the programme or never activates their invite, you can reclaim the licence:

1. Find the apprentice in the **Licences** table.
2. Click the three-dot menu and select **Reassign Licence**.
3. Confirm the action. The licence returns to your available pool instantly.
4. Allocate it to a new apprentice using the steps above.

### Request additional licences

If your available licences are running low, click **Request More Licences** in the **Licences** tab. This opens a short form where you can specify how many licences you need and which programme they are for. The Beyond the Job partnerships team will respond within two working days with options and next steps.

<Note>
  Licence changes take effect immediately. If you need to make bulk changes (for example, reallocating a full cohort at once), contact support rather than reassigning one by one.
</Note>

## Next steps

Once your licences are allocated, you can start monitoring how apprentices are using them. Read about [tracking engagement and progress](/account/tracking-progress) to learn what data is available in your dashboard.